MAROCEAN BROKERS INC
Office Administrator /Executive Assistant - English/Greek
Full Time • New York
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
We are seeking a highly organized and detail-oriented Office Administrator / Executive Assistant to support our executive leadership team and oversee day-to-day office operations.
The ideal candidate is professional, dependable, discreet, and comfortable managing multiple priorities in a fast-paced office environment. Fluency in both English and Greek is required. Experience with ADP RUN or a similar payroll and HR system is strongly preferred.
This is a full-time, in-office position in Midtown Manhattan, Monday through Friday, from 9:00 a.m. to 5:00 p.m. This is not a remote or hybrid position.
Key Responsibilities
- Manage executive calendars, appointments, meetings, and travel arrangements.
- Provide bilingual communication support in English and Greek, both written and verbal.
- Assist with payroll administration, employee records, onboarding and offboarding, and other HR administrative functions, including the use of ADP RUN.
- Oversee day-to-day office operations, including vendors, invoices, office supplies, incoming and outgoing mail, and general administrative needs.
- Draft, review, and prepare professional correspondence, reports, presentations, and other business documents.
- Serve as a point of contact and liaison between executives, employees, vendors, and external business partners.
- Maintain organized electronic and physical records and ensure appropriate document management.
- Support executive leadership with administrative and operational projects as needed.
- Handle confidential personnel, financial, and business information with a high level of discretion and professionalism.
Qualifications
- Minimum of 2 years of experience in office administration, executive assistance, or a similar administrative role.
- Fluent in English and Greek
- Experience with ADP RUN or a similar payroll/HR platform strongly preferred.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- Strong organizational, time-management, and multitasking skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and demonstrated ability to follow through on tasks independently.
- Professional demeanor and ability to handle sensitive and confidential information with discretion.
- Must be authorized to work in the United States.
Compensation
$60,000–$70,000 annual salary, depending on experience and qualifications.
Compensation: $60,000.00 - $70,000.00 per year
(if you already have a resume on Indeed)